XBRL, an abbreviation for eXtensible Business Reporting Language.
XBRL filing is an electronic form of communication with respect to the business data, financials and reporting by the Companies. The process is a technique used to read the data, for presentation and reporting purpose. This does not lead to any modification in the content which is to be reported. The data is read using taxonomy and instance documents.
Taxonomy – It is concerned with the elements classification and its relationship based on regulatory requirements. Using taxonomy, the Companies map their financial reports prescribed by the Regulators and generate a valid XBRL instance document further used for filing purpose.
Instance document – It is the business report generated in an electronic format per the XBRL Rules. It consists of the facts that are defined by the elements in the taxonomy with values and contexts. It should be linked to at least one taxonomy which should be either contexts, labels, values or references.
Applicability
Per the provisions of Section 137 of the Companies Act, 2013 read with Companies (Filing of Documents and Forms in XBRL) Rules, 2015, the below stated class of Companies shall file their financial statement and other documents with the Registrar in e-form AOC-4 XBRL:
Exemptions
The Companies below are exempted from XBRL filing per Companies Act, 2013 and in accordance with Companies (Indian Accounting Standard) Rules, 2015.
The below stated documents are required for e-form AOC-4 XBRL filing:
Cost Audit Report – A Company is required to provide a cost audit report and other related documents per Section 148(6) of the Companies Act, 2013 and file such report using XBRL taxonomy per Annexure-III in e-form CRA-4 under Companies (Cost Records and Audit) Rules, 2014
Advantages
The XBRL filing usage is wide as it enables the producers and consumers of financial data to switch to XBRL filing for business reporting and analysis:
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XBRL filing is the submission of financial statements and other relevant data in an XML-based format that allows for easier sharing, analysis, and comparison of business information.
Companies listed on stock exchanges, as well as certain unlisted companies meeting specified criteria, are required to file their financial statements in XBRL format with regulatory authorities.
XBRL filing enhances data accuracy, improves accessibility for regulators and investors, facilitates quicker data analysis, and standardizes reporting formats.
The deadline for filing XBRL reports typically coincides with the deadlines for filing annual financial statements, usually within 30 days of the annual general meeting.
Companies must file their balance sheet, profit and loss account, cash flow statements, and notes to accounts in XBRL format.
Yes, XBRL filing can be done online through the Ministry of Corporate Affairs (MCA) portal, where companies can upload their XBRL documents.
Failure to file on time can result in penalties, fines, and legal action against the company and its officers, impacting compliance status.
Companies should ensure proper software tools are in place, train relevant staff, and review their financial statements to ensure compliance with XBRL taxonomy.