Fssai License Renewal

Overview

In India, obtaining an FSSAI Registration or FSSAI State License or FSSAI Central License is a must for all Food Business Operators (FBOs) before they start any food-related venture. The Food Safety and Standards Authority of India (FSSAI) issues this registration or license, ensuring businesses comply with the Food Safety and Standards (FSS) Act, 2006, and its related regulations.

Whether you’re a trader, manufacturer, restaurant owner, or involved in importing, exporting, storing, or transporting food, you need an FSSAI registration or license. This unique number, along with the FSSAI logo, must be displayed on all food packaging to reassure customers about food safety and quality.

The FSSAI registration or license is typically valid for 1 to 5 years. To keep operating smoothly, it’s important to renew your FSSAI registration or license before it expires. The renewal process is just as important as getting the initial registration, and FBOs can begin the renewal process up to 120 days before the license’s expiry date. This timely renewal ensures uninterrupted business operations and compliance with food safety regulations.

The Food Safety and Standards Authority of India (FSSAI) was established under the Food Safety and Standards Act, 2006. It serves as the apex authority for regulating and supervising food safety in India. FSSAI sets standards to ensure the availability of safe and wholesome food for human consumption, thereby safeguarding public health.

Role of FSSAI in Food Safety

  • Setting Standards: FSSAI establishes scientific standards for food articles.
  • Regulatory Oversight: It regulates the manufacturing, storage, distribution, sale, and import of food.
  • Consumer Awareness: It promotes awareness of food safety and hygiene.

What is FoSCoS?

To simplify operations for food companies, the Food Safety and Standards Authority of India (FSSAI) has launched the Food Safety and Compliance System (FoSCoS). In a notification issued on May 28, 2020, FSSAI announced that this new cloud-based platform would replace the existing Food Licensing and Registration System (FLRS). Designed to streamline food safety compliance, FoSCoS offers a variety of services to Food Business Operators (FBOs), including granting licenses, registration, and other essential regulatory functions.

Objectives of FoSCoS

The Food Safety and Compliance System aims to:

  • Establish a comprehensive district and state-wise food safety compliance framework for the entire country.
  • Provide a robust food safety compliance verification system.
  • Minimize the time required for inspections and the subsequent actions needed.
  • Ensure a transparent system for conducting inspections.
  • Enable the authentication and validation of inspection reports.
  • Conduct inspections systematically, eliminating any deviations.
  • Facilitate a quicker response to food safety emergencies.

Enhanced and New Features of FoSCoS

Here are some of the key features and enhancements of the FoSCoS platform:

  1. Improved System Performance: The platform boasts faster processing speeds and can handle higher user traffic. Its scalable architecture is designed to support future updates and the integration of additional modules.

  2. One-Stop Compliance Portal: FoSCoS serves as a centralized hub for food safety compliance and is set to integrate seamlessly with other FSSAI applications.

  3. Simplified Licensing for Manufacturers: Instead of filling out text boxes, manufacturers now select standardized products, making the licensing process more straightforward.

  4. User-Friendly Interface: The homepage has been redesigned to be intuitive, featuring intelligent search options for license eligibility and standardized product information.

  5. Digital Filing of Annual Returns: A new module allows FBOs to file annual returns online, eliminating the need for manual submissions.

  6. Inspection Integration: Reports from the FoSCoRIS system are now accessible within FoSCoS, facilitating smoother inspection processes.

  7. Business-Specific Document Requirements: The platform provides a tailored list of required documents for different kinds of businesses, moving away from the earlier method of showing all 29 document types. Online declarations also no longer require signed uploads.

  8. Clearer Business Categories: FoSCoS now segregates different business types more effectively. For instance, categories like Nutraceuticals and Novel Foods are listed separately under manufacturing.

  9. Enhanced Authentication: The application form collects information such as PAN, CIN, and GST numbers, aiding in future authentication and offering a 360-degree profile of FBOs.

  10. Refined Dashboards: Licensing and registering authorities now have better-organized dashboards and menus, making it easier to manage application stages and pending tasks.

Importance of FSSAI License for Food Businesses

An FSSAI license is not just a legal requirement but also a mark of quality and safety. Here’s why it’s crucial:

  • Compliance: Operating without an FSSAI license can attract severe penalties, including fines and business closure.
  • Consumer Trust: An FSSAI license signals to consumers that your products meet high safety and hygiene standards.
  • Market Expansion: Compliance with FSSAI regulations can help you expand into new markets.
  • Brand Reputation: Being FSSAI-certified enhances your brand's credibility and reputation.

Types of FSSAI Licenses

FSSAI licenses are issued based on the scale and nature of the food business. There are three main types:

  1. FSSAI Basic Registration
  • Who Needs It: Small businesses with an annual turnover of up to Rs.12 lakhs.
  • Examples: Petty food manufacturers, hawkers, small retailers, and cottage industries.
  1. FSSAI State License
  • Who Needs It: Medium-sized food businesses with a turnover between Rs.12 lakhs and Rs.20 crores.
  • Examples: Medium-scale manufacturers, processors, and distributors.
  1. FSSAI Central License
  • Who Needs It: Large businesses with a turnover exceeding Rs.20 crores or those engaged in export, import, or operations in multiple states.
  • Examples: Large-scale food manufacturers, processors, and importers/exporters.

Validity Period of an FSSAI License

The validity of an FSSAI license can range from 1 to 5 years, depending on the choice made by the FBO at the time of application. It is essential to initiate the renewal process before the license expires to avoid disruptions in business operations.

Some Reasons Why Timely FSSAI License Renewal is Important

Failing to renew your FSSAI license on time can have severe consequences. Here are some key reasons why timely renewal is essential:

5.1 Legal Repercussions

  • Operating with an expired license is illegal and can result in fines, business suspension, or even prosecution.

5.2 Uninterrupted Business Operations

  • A valid FSSAI license ensures that your business can continue operating without any legal hindrances.

5.3 Consumer Trust and Business Credibility

  • Consumers are more likely to trust businesses that adhere to regulatory standards. An expired license can damage your reputation.

When to Initiate the Renewal Process?

According to FSSAI guidelines, the renewal process should be initiated at least 30 days before the license expires. However, to avoid last-minute hassles and complications, it is advisable to start the renewal process 60 days in advance.

Required Documents for FSSAI License Renewal

The documents required for the renewal process may vary depending on the nature of your business. Here is a list of commonly needed documents:

  • Form A or Form B: Depending on the license type.
  • FSMS Certificate: Details of your Food Safety Management System.
  • Identity Proof: PAN, Aadhaar, or voter ID of the proprietor/partners/directors.
  • Address Proof: Proof of the business location.
  • List of Food Products: Details of the food items you handle.
  • Water Testing Report: If applicable, a report certifying the safety of the water used in food processing.
  • NOC from Municipality or Local Body: If required.

Step-by-Step Guide to FSSAI License Renewal

Follow these steps to ensure a smooth renewal process:

Step 1: Visit the FoSCoS Portal

Step 2: Log In to Your Account

  • Use your existing credentials to log in. If you are a first-time user, you will need to register by providing your business details.

Step 3: Navigate to the Renewal Section

  • Once logged in, click on the 'Renewal' option under the 'License/Registration' tab.

Step 4: Enter Your Existing License Number

  • Provide your current FSSAI license number and proceed to update any necessary information about your business.

Step 5: Fill Out the Renewal Application

  • Ensure all fields are correctly filled out. Any discrepancies can delay the approval process.

Step 6: Upload Required Documents

  • Attach all mandatory documents, such as:
    • A copy of the current FSSAI license
    • Proof of business premises (e.g., lease agreement, electricity bill)
    • Food Safety Management System (FSMS) plan
    • Identity and address proof of the proprietor/partners/directors

Step 7: Pay the Renewal Fee

  • The renewal fee will be calculated based on the license type and validity period chosen. Payment can be made online.

Step 8: Submit the Application

  • Once the payment is successful, submit the renewal application. You will receive a receipt with a reference number for future tracking.

How to Track the Status of Your FSSAI License Renewal Application?

You can track the status of your renewal application through the FoSCoS portal. Simply log in and navigate to the 'Track Application' section. Enter your reference number to view the current status.

FSSAI License Renewal Fees and Penalties

The renewal fee structure depends on the type of license and the duration selected. Here’s an overview:

  1. Fee Structure
  • Basic Registration: Rs.100 per year
  • State License: Rs.2,000 to Rs.5,000 per year
  • Central License: Rs.7,500 per year
  1. Late Fee for Non-Renewal

If the renewal application is not submitted at least 30 days before the license expires, a penalty of Rs.100 per day is levied. The late fee encourages FBOs to renew their licenses promptly.

Consequences of Non-Renewal

Operating without a valid FSSAI license can have severe repercussions:

Legal Penalties

  • Heavy fines and potential closure of the business.

Loss of Consumer Trust

  • Consumers may lose faith in your brand, affecting your business reputation and sales.

Difficulty in Obtaining a New License

  • A history of non-compliance can make it harder to obtain a new license in the future.

Common Challenges Faced During Renewal

Renewing an FSSAI license is not always a smooth process. Here are some common challenges:

  • Issues With Portal: Issues with the FoSCoS portal can delay the renewal process.
  • Incomplete Documentation: Missing or incorrect documents can result in application rejection.
  • Unawareness of Timelines: Many FBOs are unaware of the renewal timeline, leading to last-minute rushes.

Have Queries? Talk to us!

  

Frequently Asked Questions

The FSSAI license is valid for one year, with the opportunity to extend it for up to five years. It is necessary to renew the FSSAI license once the validity period has expired. It is necessary to renew the FSSAI License before it expires to continue doing business.

To begin, the FSSAI License is renewed by submitting Forms B, and C based on the food establishment's capacity to obtain a certain sort of license, such as state, central. Include a self-attested certification that you have read and understand the Food Safety and Standards Act's provisions (FSSA).

You need to go to FSSAI’s official website to track down your current status (use: https://foodlicensing.fssai.gov.in/cmsweb/TrackFBO.aspx). Now follow the below-mentioned steps:

  1. Enter 14 Digit FSSAI License Number.
  2. Click On Check Validity and Get Basic information.
  3. Login With Your Username and Password.
  4. Get the Details About that FSSAI License Number.

You need to follow below steps:

  1. Visit the Official FSSAI website to check your FSSAI license number.
  2. Search with your 14-digit valid FSSAI License number that you received after your initial registration.
  3. On the screen, you will see a brief description.
  4. Log in to see all of the facts about your FSSAI license status

Compliance Calendar LLP is a leading compliance platform that offers a wide portfolio of services including all types of food licenses compliances. The professionals at this platform simplify the licensing process via seamless paper handing and unprecedented professionalism. To ensure complete transparency, Compliance Calendar LLP allows its esteemed clients to keep a constant tab on the progress of the application. You can call us at 9988424211 or feel free to drop us an email at info@ccoffice.in

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