Documents Required for Darpan Registration

Documents Required for Darpan Registration. Darpan Registration, facilitated through the NGO Darpan portal managed by NITI Aayog, is a vital step for any Non-Governmental Organization (NGO), Trust, or Section 8 Company in India seeking to collaborate with government departments or receive government grants. It serves as a unique identity for NGOs and enhances transparency, accountability, and visibility at the national level.
To complete the Darpan registration successfully, organizations must furnish a set of essential documents that verify their legal standing, authenticity, and operational credibility. These documents provide detailed information about the organization's structure, activities, and financial records, which are necessary for validation by government bodies. Submitting accurate and up-to-date documents not only simplifies the registration process but also builds trust with stakeholders. In this guide, we outline the complete list of documents required for Darpan registration to help NGOs prepare effectively and ensure smooth onboarding to the government’s digital ecosystem.
What is Darpan Registration?
Darpan Registration is a digital process introduced by the Government of India to create a centralized system for registering NGOs, Trusts, and Section 8 Companies. Managed by NITI Aayog Registration through the NGO Darpan Portal, this registration helps organizations establish their identity and credibility when working with various government departments. It is especially important for those who wish to apply for government funding or participate in welfare schemes.
Once registered, an organization receives a unique Darpan ID, which acts as a digital proof of recognition. This registration ensures greater transparency, builds public trust, and allows the government to verify the background and activities of organizations. It also streamlines the process of communication and collaboration between non-profit organizations and the government. Whether you're starting a new NGO or have been operating for years, Darpan Registration is an essential step for formal engagement and credibility in the social sector.
Key Highlights of Darpan Registration

Unique Identification: Each registered organization is issued a distinct Darpan ID, serving as its official digital identity across government platforms.

Gateway to Government Support: Essential for applying to government schemes, grants, and CSR funds, making it a prerequisite for financial collaboration.

Centralized Information Hub: Maintains a database of verified NGO details, ensuring easy access for authorities and stakeholders.

Streamlined Coordination: Enhances interaction and engagement between NGOs and government agencies, enabling smoother execution of development programs.

Documents Required for Darpan Registration
1. Registration Certificate:
The Registration Certificate is an official legal document that verifies the formation and legitimacy of an NGO, Trust, or Section 8 Company. It is issued by the relevant authority under applicable laws, such as the Societies Registration Act, Indian Trusts Act, or Companies Act, and is mandatory for Darpan registration.
2. PAN Card of the NGO
The PAN Card is an essential document that establishes the NGO’s identity for taxation and official purposes. Issued by the Income Tax Department, it is mandatory for opening bank accounts, receiving donations, and completing registrations like Darpan. The card must reflect the NGO’s registered name and legal status.
3. Governing Documents

Trust Deed: Mandatory for Trusts, this legal document outlines the objectives, structure, and functioning rules of the trust.

Memorandum of Association (MOA) and Articles of Association (AOA): Required for Societies and Section 8 Companies, these documents define the organization's vision, mission, scope of activities, and internal governance.

4. Details of Key Functionaries
It refer to the personal and professional information of the NGO’s top management, such as the President, Secretary, and Treasurer. This includes their names, designations, contact details, Aadhaar numbers, and PANs. These details help establish accountability and are required for transparency during Darpan registration.
5. Contact Information
Contact information includes the official address, email ID, and mobile number of the NGO or its authorized signatory. This data ensures seamless communication between the organization and government authorities. Accurate and up-to-date contact details are essential for receiving updates, verification messages, and completing the Darpan registration process successfully.
6. Address Proof
Address proof is a document that verifies the official location of the NGO’s operations. Acceptable documents include utility bills, rent agreements, or property ownership papers in the organization’s name. It is essential for establishing the NGO’s physical presence and is a mandatory requirement for Darpan registration and official correspondence.
7. Financial Details
Financial details include audited statements, income and expenditure reports, and balance sheets for the past three years (if available). These documents demonstrate the NGO’s financial health, transparency, and capacity to manage funds. They are crucial for Darpan registration, especially when applying for government grants or CSR funding.
8. FCRA Details
FCRA (Foreign Contribution Regulation Act) details are required if the NGO receives or intends to receive foreign donations. This includes the FCRA registration number, approval date, and validity. Providing accurate FCRA information during Darpan registration ensures legal compliance and eligibility to access international funding sources for approved activities.
9. Board Resolution
A Board Resolution is a formal declaration passed by the NGO’s governing body authorizing a specific person to complete the Darpan registration process. It confirms the organization's intent and assigns responsibility for submitting documents and handling correspondence. This document reinforces accountability and is often required for official verifications and approvals.
Darpan Registration Process
1. Visit the NGO Darpan Portal
Start the registration by visiting the official NGO Darpan website at https://ngodarpan.gov.in. This is the central portal maintained by NITI Aayog for all NGOs, Trusts, and Section 8 Companies looking to register and connect with government bodies.
2. Activate the Account
After clicking “Sign Up,” you must provide your official email ID and mobile number. These will be used to generate an OTP (One-Time Password). Once the OTP is received and entered, your account becomes active, allowing you to begin the registration process.
3. Fill in Basic Information
After logging in, enter the NGO’s basic details including its name, type (Trust, Society, or Section 8 Company), registration number and date, and PAN number. This foundational information is essential for setting up the organization’s official profile on the Darpan portal and ensures accurate identification and classification.
4. Upload Required Documents
Upload scanned copies of key documents, including the registration certificate, PAN card, Trust Deed or MOA and AOA, address proof, financial reports, and FCRA certificate if applicable. Ensure all files are clear, in PDF format, and within size limits.
5. Enter Details of Key Members
Provide details about the core leadership of your organization, including their names, designations (such as President, Secretary, or Treasurer), along with their Aadhaar and PAN numbers. This information enhances transparency and allows the government to identify and verify the individuals responsible for managing the NGO’s operations.
6. Add Contact and Bank Details
Add your organization’s official communication details, which include the registered office address, a valid mobile number, an official email ID, and bank account details for receiving grants or CSR funds. These details are essential for enabling smooth communication and financial transactions with relevant government departments.
7. Submit and Await Verification
Review all your entered details and uploaded documents thoroughly. Once satisfied, click “Submit.” The portal team will then verify your information. If approved, your NGO will be issued a Unique Darpan ID, which is essential for applying for government grants or participating in official schemes.
Conclusion
Darpan Registration is a vital milestone for NGOs, Trusts, and Section 8 Companies aiming to establish a credible presence and partner with government initiatives. Providing the right set of documents like the registration certificate, PAN card, governing papers, financial records, and contact details not only fulfills compliance requirements but also strengthens your organization’s identity and transparency. Each document serves a specific purpose, from confirming your legal status to showcasing your operational and financial integrity. With proper documentation, the registration process becomes easier and quicker.
Once completed, the organization receives a unique Darpan ID, opening doors to government grants, CSR opportunities, and greater recognition. Staying organized and thorough with these documents lays the foundation for future growth and helps build long-term trust with both authorities and beneficiaries.
If you have any queries regarding Darpan Registration, then you can connect with Compliance Calendar LLP experts through email info@ccoffice.in or Call/Whatsapp at +91 9988424211.
FAQs
Q1. What are the requirements for Darpan registration?
Ans. Darpan registration requires a valid registration certificate, PAN card, governing documents, address proof, financial records, contact details, and information of key functionaries, along with optional FCRA details if applicable.
Q2. Who will issue the Darpan certificate?
Ans. The Darpan certificate, or more specifically the Unique Darpan ID, is issued by NITI Aayog through its official NGO Darpan Portal. This ID confirms successful registration and allows NGOs to interact with government departments for grants and schemes.
Q3. Is darpan registration mandatory for 80g?
Ans. Yes, Darpan registration is mandatory for NGOs, Trusts, and Section 8 Companies applying for or renewing 80G and 12A registrations with the Income Tax Department in India. The NGO Darpan ID issued by NITI Aayog must be included in the application to ensure transparency and facilitate verification by authorities.
Q4. How to apply in Darpan?
Ans. To apply for Darpan registration, visit the NGO Darpan portal, sign up, fill in organizational details, upload required documents, add key members’ information, and submit the application to receive a Darpan ID.
Q5. What is the purpose of Darpan?
Ans. Darpan aims to register NGOs on a central platform, enhancing transparency and credibility. It enables access to government grants, CSR funds, and facilitates coordination with various government departments through a unique ID.

Darpan Registration, facilitated through the NGO Darpan portal managed by NITI Aayog, is a vital step for any Non-Governmental Organization (NGO), Trust, or Section 8 Company in India seeking to collaborate with government departments or receive government grants. It serves as a unique identity for NGOs and enhances transparency, accountability, and visibility at the national level.

To complete the Darpan registration successfully, organizations must furnish a set of essential documents that verify their legal standing, authenticity, and operational credibility. These documents provide detailed information about the organization's structure, activities, and financial records, which are necessary for validation by government bodies. Submitting accurate and up-to-date documents not only simplifies the registration process but also builds trust with stakeholders. In this guide, we outline the complete list of documents required for Darpan registration to help NGOs prepare effectively and ensure smooth onboarding to the government’s digital ecosystem.

What is Darpan Registration?

Darpan Registration is a digital process introduced by the Government of India to create a centralized system for registering NGOs, Trusts, and Section 8 Companies. Managed by NITI Aayog Registration through the NGO Darpan Portal, this registration helps organizations establish their identity and credibility when working with various government departments. It is especially important for those who wish to apply for government funding or participate in welfare schemes.

Once registered, an organization receives a unique Darpan ID, which acts as a digital proof of recognition. This registration ensures greater transparency, builds public trust, and allows the government to verify the background and activities of organizations. It also streamlines the process of communication and collaboration between non-profit organizations and the government. Whether you're starting a new NGO or have been operating for years, Darpan Registration is an essential step for formal engagement and credibility in the social sector.

Key Highlights of Darpan Registration

Unique Identification: Each registered organization is issued a distinct Darpan ID, serving as its official digital identity across government platforms.
Gateway to Government Support: Essential for applying to government schemes, grants, and CSR funds, making it a prerequisite for financial collaboration.
Centralized Information Hub: Maintains a database of verified NGO details, ensuring easy access for authorities and stakeholders.
Streamlined Coordination: Enhances interaction and engagement between NGOs and government agencies, enabling smoother execution of development programs.

Documents Required for Darpan Registration

1. Registration Certificate:

The Registration Certificate is an official legal document that verifies the formation and legitimacy of an NGO, Trust, or Section 8 Company. It is issued by the relevant authority under applicable laws, such as the Societies Registration Act, Indian Trusts Act, or Companies Act, and is mandatory for Darpan registration.

2. PAN Card of the NGO

The PAN Card is an essential document that establishes the NGO’s identity for taxation and official purposes. Issued by the Income Tax Department, it is mandatory for opening bank accounts, receiving donations, and completing registrations like Darpan. The card must reflect the NGO’s registered name and legal status.

3. Governing Documents

Trust Deed: Mandatory for Trusts, this legal document outlines the objectives, structure, and functioning rules of the trust.
Memorandum of Association (MOA) and Articles of Association (AOA): Required for Societies and Section 8 Companies, these documents define the organization's vision, mission, scope of activities, and internal governance.

4. Details of Key Functionaries

It refer to the personal and professional information of the NGO’s top management, such as the President, Secretary, and Treasurer. This includes their names, designations, contact details, Aadhaar numbers, and PANs. These details help establish accountability and are required for transparency during Darpan registration.

5. Contact Information

Contact information includes the official address, email ID, and mobile number of the NGO or its authorized signatory. This data ensures seamless communication between the organization and government authorities. Accurate and up-to-date contact details are essential for receiving updates, verification messages, and completing the Darpan registration process successfully.

6. Address Proof

Address proof is a document that verifies the official location of the NGO’s operations. Acceptable documents include utility bills, rent agreements, or property ownership papers in the organization’s name. It is essential for establishing the NGO’s physical presence and is a mandatory requirement for Darpan registration and official correspondence.

7. Financial Details

Financial details include audited statements, income and expenditure reports, and balance sheets for the past three years (if available). These documents demonstrate the NGO’s financial health, transparency, and capacity to manage funds. They are crucial for Darpan registration, especially when applying for government grants or CSR funding.

8. FCRA Details

FCRA (Foreign Contribution Regulation Act) details are required if the NGO receives or intends to receive foreign donations. This includes the FCRA registration number, approval date, and validity. Providing accurate FCRA information during Darpan registration ensures legal compliance and eligibility to access international funding sources for approved activities.

9. Board Resolution

A Board Resolution is a formal declaration passed by the NGO’s governing body authorizing a specific person to complete the Darpan registration process. It confirms the organization's intent and assigns responsibility for submitting documents and handling correspondence. This document reinforces accountability and is often required for official verifications and approvals.

Darpan Registration Process

1. Visit the NGO Darpan Portal

Start the registration by visiting the official NGO Darpan website at https://ngodarpan.gov.in. This is the central portal maintained by NITI Aayog for all NGOs, Trusts, and Section 8 Companies looking to register and connect with government bodies.

2. Activate the Account

After clicking “Sign Up,” you must provide your official email ID and mobile number. These will be used to generate an OTP (One-Time Password). Once the OTP is received and entered, your account becomes active, allowing you to begin the registration process.

3. Fill in Basic Information

After logging in, enter the NGO’s basic details including its name, type (Trust, Society, or Section 8 Company), registration number and date, and PAN number. This foundational information is essential for setting up the organization’s official profile on the Darpan portal and ensures accurate identification and classification.

4. Upload Required Documents

Upload scanned copies of key documents, including the registration certificate, PAN card, Trust Deed or MOA and AOA, address proof, financial reports, and FCRA certificate if applicable. Ensure all files are clear, in PDF format, and within size limits.

5. Enter Details of Key Members

Provide details about the core leadership of your organization, including their names, designations (such as President, Secretary, or Treasurer), along with their Aadhaar and PAN numbers. This information enhances transparency and allows the government to identify and verify the individuals responsible for managing the NGO’s operations.

6. Add Contact and Bank Details

Add your organization’s official communication details, which include the registered office address, a valid mobile number, an official email ID, and bank account details for receiving grants or CSR funds. These details are essential for enabling smooth communication and financial transactions with relevant government departments.

7. Submit and Await Verification

Review all your entered details and uploaded documents thoroughly. Once satisfied, click “Submit.” The portal team will then verify your information. If approved, your NGO will be issued a Unique Darpan ID, which is essential for applying for government grants or participating in official schemes.

Conclusion

Darpan Registration is a vital milestone for NGOs, Trusts, and Section 8 Companies aiming to establish a credible presence and partner with government initiatives. Providing the right set of documents like the registration certificate, PAN card, governing papers, financial records, and contact details not only fulfills compliance requirements but also strengthens your organization’s identity and transparency. Each document serves a specific purpose, from confirming your legal status to showcasing your operational and financial integrity. With proper documentation, the registration process becomes easier and quicker.

Once completed, the organization receives a unique Darpan ID, opening doors to government grants, CSR opportunities, and greater recognition. Staying organized and thorough with these documents lays the foundation for future growth and helps build long-term trust with both authorities and beneficiaries.

If you have any queries regarding Darpan Registration, then you can connect with Compliance Calendar LLP experts through email info@ccoffice.in or Call/Whatsapp at +91 9988424211.

FAQs

Q1. What are the requirements for Darpan registration?

Ans. Darpan registration requires a valid registration certificate, PAN card, governing documents, address proof, financial records, contact details, and information of key functionaries, along with optional FCRA details if applicable.

Q2. Who will issue the Darpan certificate?

Ans. The Darpan certificate, or more specifically the Unique Darpan ID, is issued by NITI Aayog through its official NGO Darpan Portal. This ID confirms successful registration and allows NGOs to interact with government departments for grants and schemes.

Q3. Is darpan registration mandatory for 80g?

Ans. Yes, Darpan registration is mandatory for NGOs, Trusts, and Section 8 Companies applying for or renewing 80G and 12A registrations with the Income Tax Department in India. The NGO Darpan ID issued by NITI Aayog must be included in the application to ensure transparency and facilitate verification by authorities.

Q4. How to apply in Darpan?

Ans. To apply for Darpan registration, visit the NGO Darpan portal, sign up, fill in organizational details, upload required documents, add key members’ information, and submit the application to receive a Darpan ID.

Q5. What is the purpose of Darpan?

Ans. Darpan aims to register NGOs on a central platform, enhancing transparency and credibility. It enables access to government grants, CSR funds, and facilitates coordination with various government departments through a unique ID.